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CommonLine File Specifications
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Documents available in the file library below for the following areas:

CommonRecord CommonLineSM (CRC) Documentation
The Origination Standards Advisory Team (OSAT) oversees the design and support of a single standard XML-based CommonRecord:CommonLineSM (CRC), to support multiple loan programs, including FFELP and Private Education (aka Alternative) Loans, eliminate multiple flat files, and provide a simplified process for the submission of financial aid data by schools and their FAMS partner.

CommonLineSM r4 and r5 Documentation
The CommonLineSM Network is a process developed by the National Council of Higher Education Loan Program (NCHELP) community of service providers (guaranty agencies, lenders, and servicers) and schools to facilitate the electronic processing of the former Federal Family Education Loans (FFELP) and now exclusively for Private Education Loans. This process, which has been implemented across the country, enables schools to communicate with a multitude of service providers, in a standardized format, using one software product of the school's choice.

Any NCHER member or school can participate in the CommonLineSM Network. Organizations can also become Electronic Standards Only Members of NCHER have access to the expanded functionality of CommonLineSM and CAM through the use of alternative loan codes, non-FFEL guarantor codes and service provider IDs. For information about becoming an "Electronic Standards" member, contact NCHER at 202-822-2106.

File Specifications
The CommonLine Reference Manual and File Specification documents were created by the CommonLine workgroup of the National Council of Higher Education Resources (NCHER), Standands and Operations Committee (SOC). The document formats were created to provide a simplified approach and a common format for the electronic exchange of student loan data. The standardized format provides participating organization assurance that data sent or received following these standards will be accepted. These file formats are currently supported by all guarantors and many lenders, servicers, and schools across the country.

The CommonLineSM file specifications are contained in several documents, one for each type of file. Each document includes the following:

  • Introduction
  • Implementation Guidelines
  • Physical Characteristics
  • Processing Information
  • File Layouts
  • Field descriptions

Technical Corrections
The SOC Issues Tracking Database is a record of issues reported through the online issue reporting process regarding the CommonLineSM and CAM (Common Account Maintenance) documentation. This database is cumulative, intending to capture a history of all issues discussed by the SOC Advisory Teams. An issue may be a proposed text change to the document, a question concerning the content or intent of the document, or a conceptual change to a process. Some changes are minor in nature, requiring no discussion by the SOC Advisory Teams. These would include small cosmetic changes (like typographical errors) or direct answers to straightforward questions. This type of issue is not included in this database. The Issue Tracking home page has the most up to date corrections to the CommonLineSM and CAM file specifications.

Archived Specifications
Contains archived information regarding CommonLineSM4 reference, file speciofications, revisions and addenda. This information is superceded by the published file specifications on the current page.

 

CommonLine R4 & R5 Documentation

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If you have any questions or need more information, you may contact the NCHELP Origination Standards Advisory Team, at osat@nchelp.org .
Item Name Posted By Date Posted
CL4 Reference Manual PDF (691.02 KB)  more ] Administration 6/12/2011
CL4 File Specifications (Zip File) ZIP (2.93 MB)  more ] Administration 6/12/2011
CL4 Application Send PDF (861.41 KB)  more ] Administration 6/12/2011
CL4 App/Send - Alternative Loan (@4) Detail PDF (144.75 KB)  more ] Administration 6/12/2011
CL4 App/Send - Reference (@5) Detail PDF (135.24 KB)  more ] Administration 6/12/2011
CL4 App/Send Supp. Borrower Info (@7) Detail PDF (59.65 KB)  more ] Administration 6/12/2011
CL4 Change Transaction Send PDF (1.38 MB)  more ] Administration 6/12/2011
CL4 Response PDF (818.21 KB)  more ] Administration 4/16/2012
CL4 Alternative Loan Response (@4) Detail PDF (145.52 KB)  more ] Administration 6/12/2011
CL4 Reference Response (@5) Detail PDF (129.38 KB)  more ] Administration 6/12/2011
CL4 Supp. Borrower Info Response (@7) Detail PDF (62.39 KB)  more ] Administration 6/12/2011
CL4 Disbursement Information PDF (358.78 KB)  more ] Administration 4/19/2013
CL4 Error Codes PDF (377.12 KB)  more ] Administration 6/12/2011
CL4 & CL5 Errors & Omissions Document PDF (32.8 KB)  more ] Administration 6/12/2011
CL5 Reference Manual DOC (789.5 KB)  more ] Administration 8/29/2012
CL5 File Specifications (Zip File) ZIP (3.79 MB)  more ] Administration 6/12/2011
CL5 Application Send PDF (832.49 KB)  more ] Administration 6/12/2011
CL5 App/Send - Alternative Loan (@4)Detail PDF (192.85 KB)  more ] Administration 6/12/2011
CL5 App/Send - Reference (@5) Detail PDF (160.2 KB)  more ] Administration 6/12/2011
CL5 App/Send Supp. Borrower Info (@7) Detail PDF (57.12 KB)  more ] Administration 6/12/2011
CL5 Supplemental Disbursement Send (@8) Detail PDF (279.36 KB)  more ] Administration 6/12/2011
CL5 Change Transaction Send PDF (1.62 MB)  more ] Administration 6/12/2011
CL5 Change Transaction Status (@6) Detail PDF (48.51 KB)  more ] Administration 6/12/2011
CL5 Response PDF (1.01 MB)  more ] Administration 6/12/2011
CL5 Alternative Loan Response (@4) Detail PDF (191.69 KB)  more ] Administration 6/12/2011
CL5 Reference Response (@5) Detail PDF (158.47 KB)  more ] Administration 6/12/2011
CL5 Supp. Borrower Info Response (@7) Detail PDF (73.09 KB)  more ] Administration 6/12/2011
CL5 Supp. Disbursement Response (@8) Detail PDF (433.07 KB)  more ] Administration 6/12/2011
CL5 Disbursement Information PDF (467.85 KB)  more ] Administration 6/12/2011
CL5 Error Codes PDF (335.49 KB)  more ] Administration 6/12/2011

CommonRecord CommonLine (CRC) Documentation

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If you have any questions or need more information, you may contact the NCHELP Origination Standards Advisory Team, at osat@nchelp.org.
Item Name Posted By Date Posted
CRC Fact Sheet PDF (60.35 KB) Administration 10/20/2011
How Implementing CRC Can Benefit You PPT (426 KB)  more ] Administration 10/20/2011
CRC Readiness Summary XLS (46.5 KB)  more ] Administration 10/20/2011
CRC Implementation Guide - Current Version PDF (4.66 MB)  more ] Administration 10/20/2011
CRC Implementation Guide - Current Version DOC (10.16 MB)  more ] Administration 10/20/2011
CRC Schema 1.3.0 ZIP (77.65 KB)  more ] Administration 10/20/2011
CRC Implementation Guide - Tracking Document DOC (5.42 MB)  more ] Administration 10/20/2011
CRC Implementation Guide - Minimum Production PDF (4.89 MB)  more ] Administration 10/20/2011
CRC Implementation Guide - Minimum Production DOC (10.2 MB)  more ] Administration 10/20/2011
CRC Schema 1.2.0 ZIP (108.91 KB)  more ] Administration 10/20/2011
CRC Release Notice DOC (31.5 KB)  more ] Administration 10/20/2011
CRC Instance Samples ZIP (9.1 KB)  more ] Administration 10/20/2011
Post Guarantee Change Examples DOC (473 KB)  more ] Administration 10/20/2011
Request Document Examples ZIP (46.56 KB)  more ] Administration 10/20/2011
XML Namespace Examples DOC (25.5 KB)  more ] Administration 10/20/2011
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